A Scanner Darkly

June 3, 2011 at 9:21 PM | Posted in The Corporate World | Leave a comment
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First came the mass email reminder to turn in our timesheets.
Then came the angst over filling out the time sheet.
The next day came the email reminder to our whole department from Bunny that timesheets need to be filled out accurately.  That was at 10:27.
At 10:28 I got an email that no one else got, also from Bunny:
“Please see me in my office at 10:30 about your timesheet.”
That’s essentially…right now.

She was waiting in her office, and so was Melissa, my immediate manager.  I’ve written about her before, but I’m not sure it was entirely accurate.  But then, I’ve never worked for her before.
Originally, I thought she reminded me of my ex, The Storm.  But that’s not her.  The Storm is an F-5.  Melissa is an F-2, tops.  But I don’t fuck her, so I can’t be sure.
But here’s what I do know, in all honesty:  I can read people.  Some people I can’t read well, while others wear it on the outside.  Her aura says “BITCH” in a  shiny, glittery, script font.
The thing is, she’s never done anything to me, but I can tell.  Among all the other little things, she has a…fake little laugh–this tittering that she does, a forced laugh to show that she’s easy-going.  Hell, maybe she’s in a 12-step program to overcome being a bitch for all I know.  And she just has the look on her face like she is disgusted all the time.  She has potential; I suppose she could go either way.
So I come in, and Bunny is professionally friendly, beckoning me to come in and sit.  I guess I paused–and she caught it.  Damn it, she can read me.  On to the meeting.
Melissa was mostly quiet.  I’ve been in these before; when I was written up, Erica had Carrie sit in on the meeting as a witness.  So I’m in trouble.
Bunny asks about the timesheet.  She’s not pointing to this week, she’s pointing to last week.  *This* week we had Memorial Day, and others my group reasoned that going “overtime” would be okay because it wasn’t overtime pay–we had only four days.  I had 8 holiday hours, but instead of 32 regular hours I had 36.
But she was pointing at last week, where I dutifully (I really don’t know how else to describe it–is “stupidly” a synonym for that?) wrote in 40 hours.  I arrive at 8am, take a half hour lunch, and leave at 430.  Eight hours a day, 40 for the week.
“Melissa said she knows that on more than one occasion last week, you were here at least until 515.  Were you just hanging around, doing some personal things–”
I can see she was trying to give me an out.  I didn’t want it.
“–Or were you working?”
Time for honesty.  Finally.  What had been brewing in me for weeks, I could finally express.  “Oh, I was working.”
I really don’t remember how she phrased the question, and the writer in me is struggling to create with fiction what she said in reality.  The gist of her question had to do with *why*?  Why was I doing this?  Why was I working for free when we just had a meeting expressly about this topic?  Why was I fudging my time?
The question was phrased perfectly so that this was the perfect answer:
“Because I–we–all of us in Shipping are scared to death that we’re going to lose our fucking jobs.”
I hope I kept my voice and tone under control.  I said it as calmly as I could manage.  Christ, I was close to crying, from the sheer emotional release because I could finally tell her.
She looked shocked, but not as shocked as she should have been if she didn’t know anything at all.  Bunny’s a smart girl.  She can put things together.  I continued, controlling the cracking in my voice.  “We are scared to death that if we don’t do everything that you want–all of this that you pushed on us–that you’ll fire us and replace us.”
She said a few soothing things, but I don’t remember what order they were in.  Things like:
She reminded me that she told us that it was going to be hell for us in shipping as they made these changes, and that eventually it would get easier.  I’m not buying that, but that comes later.
She also said that they–she–wasn’t looking to get rid of anyone in shipping.  She added that last as a caveat…was she looking to get rid of people elsewhere?  I guess they always were…
Also, doing this was not making it better.  If it took longer than they anticipated (which to me means they had pie in the sky dreams about this stuff being completely automatic and could be done in seconds but now the reality is starting to come home) then she needs to know to adjust her projections and expectations.  They need to know accurately how much can be done.
Melissa spoke up at this point, saying something about, oh, not being able to get the work done is not as serious as fudging your timesheet.  Well, okay.  In the cage match of the lesser of two evils, I bet on the wrong pony.
After that we talked about specifics.
Bunny admitted that she’s never really worked in shipping–but she’s done all the other jobs that lead to it.  She does know that Shipping has gotten shit on in the past, because anything the other departments couldn’t do or wouldn’t do correctly had to be fixed in shipping.  She wants to change that.
Starting with this stacking order project of hers.  How to gently burst this bubble?  We had 2 dozen stacking orders, one for each investor, because that’s how we did it five years ago.  Requirements have changed, and even the investors don’t necessarily need it that way.  So we were going to switch to a single stacking order that would start with the LOA, and stay with the file all the way through the process and everyone would be responsible for keeping it in that order so we wouldn’t have to stack the files any more.  It seems ridiculous to tear the file apart completely and put it back together–
Nonetheless, that’s what we do in shipping.  However, I had to tell her this point about three times before she heard me:
“Stacking the file is not the problem.  Stacking doesn’t take that much time.  Stacking is not the issue.”
“Huh?”
“Most files we can stack in less than ten minutes.  That’s not the problem.  The problem is all the other things that keep getting thrown onto us and added on to our work.  It turns a 15-minute project into a 35-minute ordeal.”
“Like what?”
Exactly.  She didn’t know.  “Everything else we have to do to the file, some of which is investor-specific, but it doesn’t matter.  We have to fill out forms, look things up, check numbers, and now fill out the insurance letter as well.  We have to make sure we have our lock and our appraisal early, so we have time to track them down.  We have to update Avista with the information.  Everything we do, in fact.”
I felt like I was pleading our case.  “Even after the file is stacked, it’s not the end of our day.  We have two hours or more of work *after* they are stacked.  They have to be scanned–it takes time, even if we’re doing something else, then it slows down the other things we are doing.  After it is scanned, they have to be imported–and these big files take time.  And then we have to convert them to PDF–and that takes time–much more time.  Just, please–understand–all of these things take time to do.  They really do.  We have been busting our ass over there–to please you.  All for you.  We have come up with every shortcut we can think of to make it quicker for us.  Every day we are fighting the clock.  Every day.”
Bunny had new information.  I could see she was processing it.  So now, the problem was out in the open.  Let’s talk solutions.  And we did, a variety of them.  I finally got out my idea about the tax sheet, which is brilliant and so I won’t get credit for it.  But it also led to the insurance letter discussion as well.  The bottom line is, these are both things we have to fill out manually but we have the software capability to have them generated and populated automatically, saving time and aggravation.
Judy, who is Bunny’s boss, poked her head in, apologized, and had to take Kim away for two minutes.  In the corporate world that is anywhere from 7 minutes to three weeks, but Bunny was back in ten.
While she was gone, Melissa and I shared some awkward silence.  Finally I had to tell her something that I couldn’t tell Bunny.  “You know, it wasn’t you, but when you were out for a few days and we had to go to Bunny to sign off on our files–”
“Sign off on them” is our office lingo for when they give us 12 gallons of shit to stuff into 2 5-gallon buckets and we know we can’t get it all done, but we give it our level best and then later in the day we return some of the unpacked shit so that it can be initialed and okayed by the manager to push off for the next day–they sign off on them.
“–she gave us all kinds of grief about it, not accepting any excuses for not getting the impossible done.  After that, it’s just been hard to bring them back because we don’t want to catch hell for it.”
We discussed that briefly.  Melissa conceded that as long as it was reasonable, go ahead and bring them back.  For instance, if you have 12 and can only do 10, that’s fine.  However, if you have ten and then only get 4 of them done, you have some explaining to do.  That’s logical, in theory.
I did ask for an allowance to make sure Serena and I can take care of the ordering, and she agreed.  Cool.
After Bunny came back, we discussed some particulars, and she said that they have been neglecting shipping, and now they need to get in there pay attention to it.  I’m honestly not sure if I want that.
But I feel better.  I feel I was finally able to tell her our side.  I went to bat for my team, and told her all of our concerns, and she listened, and even agreed to be reasonable.
Catharsis, like happiness, is relative.

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